Mozilla Talks (Best Of): Minimum Viable Bureaucracy

January 28, 2014 § 4 Comments

Listen to Laura Thomson @lxt, Sr Web Engineering Mgr,  describe Mozilla’s “MVP”  Minimum Viable Bureaucracy.   We do this not only in Engineering but everywhere inside Mozilla (especially Finance and Operations).

Best of Quotes from this Minimum Viable Bureaucracy talk:

The basis of any self-organizing system = TRUST

Awesome communication processes require practice

Every project should have a URL

Let subject matter experts emerge (module owner or Benevolent Dictator For Life)

A 1 person = 2 day marathon Prototype + Momentum gets people motivated and makes the PATH clear

Iterate toward greatness

Ruthless murder scope creep   “Not in This Iteration”.   NO! ….. is a complete sentence.

There is no such thing as a structureless organization  (there is somebody at the end of the day organizing “stuff”)

Knowing how to work hard is a skill some people have never learned (especially if they are incredibly smart and have intellectually cruised through life)

In this talk, you’ll hear Laura reference several other current and former thought leaders at Mozilla.

This talk appeared at OSCON 2013 and the slide deck has garnered some attention, but the talk was not recorded, so as per requests, Laura re-delivers it on Air Mozilla as a brownbag.

For more of Laura: < you’ll find all her slide decks here.

Other talks referenced by Laura:    John O’Duinn’s “We Are All Remoties”  >

John Lilly’s Preso on Mozilla and Managing Chaos

Create an Ownership Culture

February 22, 2013 § 2 Comments

A few weeks ago after a great lunch meeting with some respected colleagues, our conversation turned to “the future of Silicon Valley”, the impending Bubble 2.0, and the worry of our regions sustainability in a modern world where most anything can be replicated most anywhere.

I listened carefully to their points and then disagreed (err…..provided and alternative viewpoint).  Ok, I went off a little bit.  My good friends know I can get passionate and energetic on certain topics and this was  a subject I’ve studied for quite some time.

My friends questioned:  What makes Silicon Valley so unique?  Can’t it be copied anywhere?

Many of us have heard this question posed over the years.  There’s been a consistent answer provided from several extremely respected sources that says “Yes, it can”, but wherever it’s created must contain the same core intellectual, cultural, and economic assets that make this place so unique (the “ecosystem of unique assets argument”).

In a nutshell, the argument always comes down to Silicon Valley having a unique ecosystem of assets driving its success:

  1.  Intellectual Assets:  A constant source of highly educated base (Stanford, Berkeley, UCSF, others).
  2.  Cultural Assets:   A high appetite for risk and innovation that we find literally in the DNA of generations of California entrepreneurs dating back to the 1848-1855 Gold Rush and the ensuing “Great Railroad Rush”  (1863-1873) led by Central Pacific Railroad and the Big Four (Stanford, Crocker, Huntington, and Hopkins).
  3. Large Financial Assets:  Abundant “risk capital” led by a core set of wealthy individuals and Venture Capitalists who are willing to bet 1-2% of a Limited Partners assets on the hopes of turning it into a 10x-100x return.

All three core assets have been cited over and over as the requiremrent to establish a sustainable “Silicon Valley” anywhere else in the world.

I believe a critical fourth requirement should be added to this list:    the creation of an OWNERSHIP CULTURE

We know this “ownership argument” when it relates to home ownership as a critical financial underpinning of America’s economy.   We witness “ownership culture” every time we walk into our favorite neighborhood family run business.  We see true ownership in small teams and very early stage startups.

There’s a powerful and passionate emotion created in the human spirit surrounding owning something meaningful.  When people feel connected, they act in a connected way.  There’s an above-and-beyond and never-give-up mentality we experience to ensure something we’ve put our blood, sweat, and tears into doesn’t fail.   We describe these people typically as entrepreneurs and founders but I believe that’s too limiting.  I think of this group of people as simply “owners”.  When done correctly, owners can and should be everyone in your company.

We’ve all heard the anecdotal stories of the best business ideas coming many times from the lowest level factory line workers.  All that was required was asking “them”, empowering “them”, and recognizing “them” for their impactful ideas.  We’ve also heard the corollary of the disconnect between most task workers in companies and the upper management nincompoops (think Dilbert).   Well, “They” are “Us”.  Great companies create an  “all-one-team” culture and recognize and reward everyone as owners of the company.

Startups in Silicon Valley naturally create the “we all own part of this”.  Anyone who has been early at such a startup knows the powerful effects this mentality has on getting stuff done and the direct link to a company’s success.    Then, many times, somewhere along the success curve, these same companies forget about ownership and instead start focusing on “market value”.   They begin protecting too much and degrade to short-term focus.

If this is you or your company, it’s time to get back to those roots and re-implement an ownership culture where everyone “owns a part of this”.  It’s easier than you think.  You did it early on.   Start holding those impromptu or regular Friday afternoon beer and information sharing sessions.   Communicate more.  Don’t assume everyone is getting the fidelity of information required to be an “owner”.    By doing so, you can create (or get back to) that unbelievably powerful connection between the people and the business.

An Ownership Culture is a Trust based culture which in turn creates an efficient decision-making culture.  Of course, an effective and efficient decision-making culture requires  information sharing with all the owners.  All owners need sufficient information in order to make proper daily decisions.   And that means more Transparency.  Trust + Transparency are the key ingredients to successful ownership.

Ownership means a passionate focus at all levels of constantly improving product quality, stamping out bugs, and satisfying the customer and/or the end-user.   The best owners focus on the complete life cycle of the customer experience from first impression, to creating pleasant and unexpected surprises, to passing on the customer to the next generation.

Ownership means “It’s your money” and to spend it like it was your bank account.   Making this connection is powerful as every dollar spent as if it were your own money results in tremendous savings that can be funneled back into the company (profit sharing, equity value, bonuses, or simply reinvesting)

Ownership means everyone at all levels is accountable and responsible for their respective activities.  The Accounts Payable person coding invoices to specific product lines which enables everyone to “see” where the company’s money is being spent can be just as passionate about her contribution to the overall success of the business.    Ownership means committing and connecting everyone’s heads and hearts to sharing in the success of the team.   It means being the CEO  of whatever your specific role is. (future post coming on this concept).

Oh yeah, and by the way, Ownership is the opposite of entitlement.

Starting with Transparency and Trust, share as much information as possible. Bring your employees in on the decision-making frameworks and ask them for their ideas..   Treat employees as if they are owners and they will likely live up to your expectations.  Loyalty will thrive.  Value will soar.


p.s. – a new idea?: Total Ownership Statements

I’ve seen the best people-centric company cultures evolve from communicating Total Compensation Statements to Total Comp & Benefits Statements to a Total Rewards Statement.  The next logical evolution is to distribute  something I’d like to see called “Total Ownership Statements” to all employees – a personal quarterly and annual report connecting it all;   the company’s activities and success + each employees activities and success + the employees ownership.

At Mozilla we have semi-regular all hands sessions in which we do our best to share with everyone the current status of our products, projects, industry and market updates, our internal metrics, and our financials.  We share our complete board slide deck with all employees shortly after each board meeting.   We publish our financials publicly  even though we are not a public company (Mozilla is private, non-profit based).

And yet, no matter how much or how often we communicate such information, I get regular employees feedback that our communication is not nearly enough.  A consistent question I get from employees in Q&A sessions after each session  is “How are we doing,really?”  Even at Mozilla, employees are seeking more transparency which inspires more confidence and comfort for them.  I believe regular Total Ownership Statements may be the beginning of a better answer.

I started searching on this idea and found a very similar idea – the  Employee Annual Report

What is this document? Imagine your shareholder’s annual report, except this one emphasizes the interests of employees.

“Everything starts with the employees,” said Patrick Williams, senior Ragan consultant and author of The Employee Annual Report. “If you’re accountable annually to your shareholders, shouldn’t you be accountable annually to your employees?”

This report is an opportunity to educate employees on the company’s financial goals—to create business literacy among the work force.

Trust Can Scale; Trust Requires Transparency

February 15, 2013 § 17 Comments

I’ve had drafts of this very topic (Trust Can Scale) and (Trust Requires Transparency) in various forms throughout the years (emails, notes, discussions with various Mozilla employees/ execs and industry panel presentations).   Last weekend, I woke up and during my normal routine (coffee, scanning Twitter) I stumbled upon another classic @bfeld post that nails the concept better than I’ve ever written or spoken it.  Thanks Brad for finally inspiring this post!

Trust Can Absolutely Scale!

Mozilla has been operating this way for years.  We don’t know how to do it differently.   Yes, Brad, we are now a +700 person company and yes, it absolutely still works!

I’m known inside Mozilla for being emphatic about “Optimizing for efficiency and productivity”.  You’ll rarely hear me leading with “optimizing for cost” or with financial requirements.  In the rare cases I have tried leading with money/cost only guidelines, it has backfired with unintended results of severe inefficiency (needs another post).    We absolutely optimize for self-direction and the ability for every employee to make balanced and quality decisions.  And yes, that requires optimizing around Trust!

We trust all Mozillians to treat our resources and our spending as if it were their own money.  As Mozilla’s CFO, I have regular proof they do (via verification reporting systems that we’ve built).  A shining examples is our self-managed travel system (Egencia) which has had calls over the years to be replaced.   When those calls come, I always ask “Why Replace?”  and “What Would You Like to Solve For?”   The answers, so far, have always led back to Egencia simply working and being the most efficient and productive for most individual travelers.  (note: Groups/Event travel are a whole different story)

Trust in these systems doesn’t mean lack of control.  Quite the opposite actually.  We absolutely “Trust AND Verify”.  In Egencia (and many other of our cloud based self-managed systems), we build all the classic controls and signature approval policies inside each system.   And like any other more traditional policy, we allow exceptions which are also recorded inside each system (Transparent Exceptions).    Then, we let our employees simply use the system to manage their own time, their own travel, their own business needs.   A look at most of Mozilla’s systems below.  Nearly all are “cloud based” and most have a self-directed component allowing management and finance to get out-of-the-way.


I recently emailed all employees with our latest Mozilla wide Egencia Travel Report for CY 2012 and congratulated everyone on this incredibly successful trust based system.    Some of our impressive metrics?  (cut/pasted from my email)

  • Last Qtr we purchased 750 Airline Tickets
  • 93% were issued via self-service online – no agent/human needed.
  • Avg Ticket price ~ $930;   breaks down as $465 avg domestic;  avg $1,125 Int’l
  • 28 days Avg Advanced Purchased – Awesome;  we are planning trips better!;  this used to be bordering on the all critical 14 days.
  • Last Qtr we spent over 1500 Nights In A Hotel Room
  • Avg. rate of $205 per night.
  • We don’t drive nearly as much;  Only 1400 car rentals in CY 2012 x $39 per day avg. = $56,000 Total Car rentals in CY 2012;  Keep mass transporting!

Which brings me to another key concept inside Mozilla.  Trust requires Transparency.   Mozilla does transparency very well.  Transparency includes building in complete click-through audit trails into all of our systems that easily shows who did what and when.  When you have such trusted systems and transparent systems, there’s literally nowhere to hide.

Transparency is the rather simple act of showing your work.  Communicating openly what you did and why.  Being accountable for your actions and saying “your right, I missed that” or “good catch, let’s fix that”.  Transparency means being able to defend your decisions.  Transparency is also the most efficient way of inherently teaching as you go.  That’s it.

I’d recommend anyone uncomfortable with this transparency concept to get used to it…fast.   The younger generations always plant and grow the seeds of cultural change.  Our younger generations are beginning to lead more of our most exciting companies and their underlying cultures.   This “information everywhere generation” and “digital youth” have grown up with a natural ability to parse amazing amounts of information to get to the core of most issues quickly.   They are also naturally collaborative and expect everyone else to  share  and solve.  Since information is virtually free, they compete and differentiate by developing unique solutions from the shared knowledge pools.

Ultimately, Transparency breeds Trust and very powerful Teams.

Trust + Complete Transparency = A Great Culture and Greater Control

This post started with Brad Feld’s recent post – Trust Can Scale – so I’ll end with my favorite part of that post:

A startup obviously needs to add process in order to scale, but if you replace trust with process, you’ll rip the heart right out of your company.   When adding processes, ask yourself the following questions:

    Does this new process help us go faster?
    Does this new process help us be more efficient?

Trust could be one of your most valuable company assets.  As a leader, you need to fight like hell to protect it.  If you are successful protecting trust, you’ll actually grow much faster and you’ll still have a place where people love working.

Read more of Brad’s post:  Trust Can Scale

And another great post on “Process” that recently made its rounds around Mozilla to wide acclaim.

The Process Myth

Thoughts?  How’s this all working inside your company?    Please comment below:

ACTing in the Open Age

February 10, 2013 § Leave a comment

Connecting My Head With My Heart:

Last summer I attended a week-long course from Stanford’s GSB executive education program that has become an inflection point in my approach to life.  The course was called Interpersonal Dynamics for High Performance Executives.  It’s name didn’t do the class justice.  What transpired for me during the week was a reawakening helping me to begin reestablishing internal pathways connecting my head with my heart in a powerful combination.

I’ve known I’d been living “in my head” for quite some time.  It was convenient.  It was comfortable.  Being a CFO and a finance and operations professional for 20 years has made it too easy to over-rotate to a left brain, analytical approach to the world.  Driven by data, requirements, metrics, and complex models – I was in my element.   It was easy for me in Silicon Valley’s fast-paced competitive arena to get out of balance in the intellectual sport of economic king making.

In recent years, however, I found myself wanting more and deeply missing something both in business and in my personal life.  I had forgotten to, or rather gotten out of practice with, truly connecting with others on an authentic level and simply “keeping it real”.

From a historical perspective, I’ve always been a people person and knew nothing other than being real and keeping it real.  I grew up in small towns of Northern California (Tiburon until I was 11) and then the heartland of Ohio (Tiffin; 11-18) where families and friends always came first.  I received an engineering scholarship and attended USC,  joined a fraternity (Phi Delt), and easily connected with many friends.   My first job was in Silicon Valley and when I left Intuit in 1996, my close colleagues gave me a very expensive pen/pencil set inscribed with “It’s the People” – a motto I helped contribute to when we compiled and published Intuit’s now famous operating values.

At some point thereafter, I gradually became unbalanced in my approach to my business life which also began impacting my personal life and “connecting habits”.  Over the last several years, I’ve been finding my way back to a more balanced center thanks primarily to a renewed focus on friends and family as well as finding an amazing culture in Mozilla.  Mozilla has proven to be an amazing breeding ground for my personal learning with a primary focus on operating openly, leading with communities, and how transparency and trust are are required for influence and impact.

Since my powerful week at Stanford, I’ve been playing with many concepts and “trying them on”.

  1. Life (both personal and business) is based on RELATIONSHIPS
  2. Relationships are built on TRUST
  3. Trust requires being VULNERABLE (Open)

I’ve begun connecting some very important dots such as

  • Sensing (the five senses) = The Data Input
  • Thinking = the Head/Brain interpreting and trying to understand the data
  • Feeling = the Heart;  the Output; the true value of why we sense and think.

Most importantly, feelings and emotions are an “Importance Dashboard”.  The higher the emotions, the more important the subject must be.  Therefore, I’m learning to lean into and explore the highest emotional discomfort.  Data and Dashboards are things I’m naturally good at and now I have other tools to help me begin to connect.

Other learning from my Stanford week included an understandable and ever-present dynamic when two people attempt to communicate.

  • Intent (a person’s needs; motives; situation)
  • Behavior (verbal and non-verbal)
  • Impact (feelings, reactions, internal responses)

Two of these dynamics are mostly invisible and feeling based while Behavior is the only visible reality of any communication.   Interestingly, I learned that if I didn’t share what I was thinking and feeling concerning how I was being impacted by others behaviors, that these “others” would naturally fill in the blanks for me.  Worse, I realized I probably wasn’t being truly “seen” and/or I was losing control over how I was seen.   In this world of non-sharing, my best outcome would be that others assumptions would only be directionally accurate and in the worst outcomes completely wrong.  Ouch.

So, I’m course correcting and learning how to ACT better by being more Authentic, Connected, and Transparent.  I learned about Vulnerability (an extremely powerful concept – quite the opposite of showing weakness).  Ultimately I’m learning how to begin to establish better Trust and by doing so to be a better leader with much greater Influence.

I’m on a mission to re-connect my heart with my head in a powerful bridge and I hope to share this learning with others…starting with this post.

If any of this connects with you and you are interested in more, one of my favorite Ted Talks on authentically connecting is Brene Brown

Deep thanks go out to Stanford’s David Bradford, Carole Robin, and Tony Levitan, as well as my fellow group.   In addition, I thank Deb Cohen who pushed me to take this class and finally many deep friends at Mozilla who have helped be understand “open”, “transparent”, and the power of being “connected”.

Serendipity: As I was putting the finishing touches on this post,  @StanfordBiz Tweets to Ask:  “In 5 words or fewer, what does “power” mean to you?

I replied by  Tweeting:   ACTing OPENly; Authentic, Connected, Transparent.    And so my sharing journey begins….

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